Henley-on-Thames Allotments Association: 2006 AGM

Minutes of AGM held at 7pm on 19th October 2006 at the Town Hall

  1. Apologies:

    Liz Cope, Carl Lambourne, Mike Plumridge, Ken Carter, Chris Pye, Ian Reissmann, Graham Jones, George Clark, Graham Neighbour.

  2. Last years Minutes:

    passed as correct and adopted, nominated S.Cook seconded H. Fitch.

  3. No matters arising from them.

  4. Chairman's Report:

    Circulated with agenda. Thanks to the Committee who work well together and he thanked them for all their hard work over the last year, this was reiterated by the floor.

  5. Treasurer's Report:

    Circulated with agenda. The account had £875.00 at the beginning of the year; the balance now stands at £1,385.00. (No Honoraria's have yet been paid. These came to £200.00 last year. Honoraria suggested split Secretary £80.00 Lettings each site £40.00 each Treasurer £40.00. Mr. Coffee suggested an increase this was seconded by Mr. Fitch. Doug Richards suggested leave alone this year and look again next year if funds are buoyant. Mr. Cook suggested Secretary £100.00 and £50.00 for the other 3 making a total of £250.00. This was unanimously passed by the floor.)

    AGM expenditure still not in, but on plus side were Cookery Evening and Gardeners Question Time against the wine purchased for the Barbecue and we still have some in stock. Still to come is the Council Grant. Hopefully the CC parking has gone more smoothly this year.

    We now have a website designed and maintained by John Brits, he was invited on the boat trip and maybe next year we ought to look at a donation for him, we will also invite him on boat trip again as a thanks for all his hard work.

    Thanks also to Ted Allwright for auditing our accounts.

  6. Secretary's Report:

    Circulated with agenda. Rent notices are now out, no increase this year, over 60's discount still applies but prompt payment discount has been scrapped.

  7. Elections:

    All committee members and officers offer to stand again. No other nominations have been received. Committee re-elected unanimously.

  8. Appointment of Auditor:

    Ted Allwright nominated and seconded by S.Cook.

  9. Social Events:

    It was suggested at last AGM that the social committee be formalised, D.Richards said it probably worked because it is informal. Planning meeting will be in Jan or Feb and any member is welcome to come just let D. McEwen know. Newsletter:

    Debbie Byrne has helped and laid it out- thanks to her for all her hard work.

  10. AOB:

    Safety at Waterman's - just heard from Ian Reissmann that they are not keen on moving the entrance to come in from the estate, so back to asking owners/leaseholders to cut back dead elms.

    Steel containers? Lock-ups will not be allowed on either site.

    The council is still going ahead with compost area on Waterman's. And we are still trying to sort out Japanese Knotweed problem on Greencroft.

    Mike Hails asked about the grass cutting contract and how often sites were suppose to be mown as twice a year does not seem enough: We will try and make sure it is more often next year.

    Sally McEwen asked about skips: Town Clerk has a feeling that the last skip on Watermans was abused and used for household rubbish. There will be one on each site for the clear up weekend Nov 4th.

    Thanks for coming, meeting ended at 7.45.

Next AGM 11th October 2007


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